Information for Speakers

  see also Information for Poster Presenters

Venue

Registration, posters and exhibition: Garden End of Garden Court, Staff Social Centre, Highfield Campus, University Road, Southampton
(see map on the University website at http://www.soton.ac.uk/about/whereissoton/campuslocations.html).

Lectures: Nuffield Theatre, Lecture Theatre A, Lecture Theatre H and Lecture Theatre J

Location maps will be sent to all pre-registered delegates and will be available on the meeting website from the end of March.

YOUR PRESENTATION MUST BE SENT IN ADVANCE OF THE MEETING to Ian Kelso at [email protected] by Wednesday 28 June.

Files of up to 10MB can be emailed, larger files to be sent on CD or memory stick - see below for mailing address.
 

Preparation of your Presentation

Digital projection
We will be using PowerPoint on Office 2003
   
Accepted formats:

• PC
• if you work with a MAC please save your presentation as a PowerPoint for Windows file

Accepted media:

• CD
• DVD (for video extracts)
• USB removable drive

You are advised to bring a backup copy in case of any problems with your file.

DO NOT bring your presentation on a laptop as there is not enough time in the programme to switch presentation computers.

Advance submission

You must send your presentation in advance of the meeting.

Rules for naming of files:

[your surname]-BRS-BORS-2006
 

For example: Smith-BRS-BORS-2006

Please email it to Ian Kelso at [email protected]
If you have any technical queries at all please use this email address or call 02380 260837 (and fax) or 07957 656549(mob) for an answer.

If your file is larger than 10MB please send on a CD or memory stick to:

Ian Kelso
Chilworth Media Associates
Ridgeway
Hook Crescent
Ampfield
Nr Romsey
Hampshire
SO51 9DE

Please note - Deadline for submissions: Wednesday 28 June 2006 at the latest. Of course, submissions are very welcome earlier
 

At the Meeting

Please contact the technician well in advance of your talk (minimum 30 minutes before the start of your session) to ensure that your file has been successfully read.

Presentation times
Please refer to your correspondence with the meeting organisers if you uncertain about how long you have been allocated for your talk.

• Invited speakers: 30 minutes total, 25 for presentation and 5 for questions
• Oral communications: 10 minutes total, 7 for presentation and 3 for questions
• Short orals: 5 minutes total, 3 for presentation and 2 for questions
• Clinical cases: 15 minutes total, 8 for presentation and 7 for discussion

Short orals

• Timekeeping is even more important
• Sit in the front row of the auditorium and be ready to move quickly to the stage as the previous speaker is finishing
• 3 slides maximum

Slide content and design

• Material on slides must be of an adequate size to be seen clearly by all delegates.
• It is recommended that each slide contains no more than seven lines of text and no more than seven words per line.
• If showing graphs, tables or charts:
  Do not make them too crowded
  Complex figures should be broken up into series
  Limit the number of captions
  Use rounded figures
• As a rough guide, we suggest you allow no more than two slides per minute of your talk.
• Slides are easier to read when there is a high contrast between the text and the background. Yellow or white text on a mid to dark blue background works particularly well. Avoid black text on a white background (eg photographs of typed pages).

Disclosure

If the research was supported by a pharmaceutical company you must indicate the company’s role in analysing the data or preparing the slides.

 
If you have any queries about these arrangements please contact the meeting organiser:

Janet Crompton
The Old White Hart
North Nibley
Dursley
Glos GL11 6DS
UK

Tel + 44 (0)1453 549929
Fax + 44 (0)1453 548919
Email

 

  see also Information for Poster Presenters

Updated: 22-jun-06